BRIGHTON BELL TENTS - TERMS AND CONDITIONS
These terms and conditions shall apply to all transactions conducted in association with the booking and rental at CHILLED IN A FIELD FESTIVAL. Please read them carefully before completing your order and print a copy for future reference. By renting CHILLED IN A FIELD accommodation you are agreeing to and will be bound by these terms and conditions. CHILLED IN A FIELD company address/location : Bentley Farm Estate, Harvey’s Lane, Ringmer, East Sussex, BN8 5AF.
Festival accommodation means any structure or unit available for rental from CHILLED IN A FIELD festival page on the website www.chilledinafieldfestival.co.uk Equipment relates to any physical item either provided as standard or purchased with the festival accommodation including flooring, mat, table, bed, lighting, mattresses and linen . Please note that in these terms and conditions “you” and “your” are references to any person purchasing Chilled In a Field Festival accommodation// tickets (via the festival) and or equipment and “we”, “our”, “us” and “ours” are references to Chilled In A Field Festival “the site” and “the event” refers to Chilled In A Field Festival.
Chilled In A Field Festival refers to those working under , Chilled In a Field festival in the Brighton Bell Tents tent area of the site.
Booking, Payment and Confirmation
A section of the bookings for Chilled In A Field Festival accommodation and equipment will be handled by Brighton Bell Tents as an authorised agent for these bookings. All bookings must be made via the Brighton Bell Tents online booking form and website. Payment in full including the deposit to be made on receipt of booking confirmation email, or if booking through the online hire store. Booking are only confirmed once full payment has been received by Brighton Bell Tents..
N.B. Festival entry tickets must be booked & paid for separately via www.chilledinafieldfestival.co.uk
1. Responsibilities & Damages
To pay the Deposit and to pay the Balance in accordance with the Invoice. Brighton Bell Tents reserves the right not to provide the Equipment should payment not be received within the agreed time. Your bell tent will only be confirmed on receipt of payment for the festival. A damage deposit will be required of £50.00 on booking. This security deposit will be held as the deposit for the hire of the equipment and be returned to the hirer by bank transfer or via paypal, on return of the equipment and only once the equipment has been checked for damage, extra cleaning needed or breakages of the hired equipment or interiors. This deposit will also be refunded within 7 days of the end of the hire period, subject to the client supplying the correct payment details. You are responsible for the maintenance and safe custody of your festival accommodation and equipment for the duration of the rental period and until checking out on the day of departure.
Either party shall have the right to terminate this Contract without penalty before 28 days from the date hereof subject to written confirmation of such termination being given by one party to the other within such period. In the event of such termination by either party Brighton Bell Tents shall refund to the hirer all sums paid by the hirer to Brighton Bell Tents by way of deposit or otherwise. Once the 28 day period referred to in the preceding clause has passed, should the hirer cancel the contract, then the hire charges will apply in full and not be refunded to the hirer. Full payment is required within 28 days of the hire period.In the unlikely event that Brighton Bell Tents terminated the contract due to circumstances beyond their control, all monies paid by the hirer shall be returned in full.
Brighton Bell Tents will always endeavour to supply the equipment that the hirer has ordered, but where this is not possible Brighton Bell Tents will notify the hirer as soon as is reasonably possible with information and details to any changes to the specifications of the equipment and where alteration is fundamental, the hirer may terminate this contract and any deposit paid will be refunded.
The hire charges are based on the assumption that the site is flat level firm ground with easy access for motor transport and that no drains, cables or other services are buried beneath the surface or otherwise concealed. The hire charges do not include any making good or repairing of damage to the site. The hirer should provide the Company with instructions of where the tent/s are to be erected and there should be a representative for the hirer present. If a representative is not able to be present, the Company will erect the tents or equipment where they deem appropriate. The hirer is required to select a site that is not susceptible to bogginess or has poor drainage. Any flooding caused is the responsibility of the hirer.
3. Personal Safety
NOT to use any lighting, heating, cooking or other electrical appliances of any kind which is not tested and up to current British and EU standards within the tents. Not to light, or allow to be lit, any fire, gas fire or stove, candle or other naked flame inside or close to the equipment and the tent, especially near the entrance.Not to use any barbecues or cooking stoves either inside the tent or near the tent opening, as this can be very dangerous due to the levels of C0. Barbecue equipment or open fires outside are to be placed a minimum of 8 feet from the tent and never to be left unattended. Any naked flames used on site in proximity to the tent are entirely at the hirers own risk to safety and personal belongings.
Please note that no smoking allowed inside our tents.
Brighton Bell Tents provides labour for the erection and dismantling of the tents and equipment included in the hire charges. However, if the hirer decides to erect their own tent, the hirer agrees that Brighton Bell Tents, Its Agents, Officers and Employees accept no liability for any personal injury or damage to any persons or property suffered from erecting and / or dismantling Brighton Bell Tents property.The hirer agrees that Brighton Bell Tents, it’s Agents, Officers or Employees, accept no liability for any personal injury or damage to any persons or property suffered during the period of the clients usage. Your statutory rights are not affected.
4. Hirers Responsibility
The hirer/s must not tamper with the structure or any part of the Equipment and in particular not to affix or suspend from the equipment any item whatsoever (exception bunting outside).The tent should be kept closed and secure while not in use during the period of the hire. The hirer is responsible for any damage and loss caused to the equipment regardless of culpability, and therefore should the security deposit be insufficient to cover costs incurred by Brighton Bell tents, the hirer will be liable for all costs associated with the damage to the tent or the equipment supplied. Neither Brighton Bell Tents. or the event will be held responsible in the case of theft of personal items, injury or death. Neither Chilled In A Field Festival or Brighton Bell Tents will be held responsible for any loss or damages incurred by the use or misuse of the Festival accommodation you have rented, howsoever caused.
Please note that Brighton Bell Tents. is not responsible for any of the on-site facilities provided by Chilled In A Field Festival. It is the responsibility of the hirer to ensure that all possible steps are taken to avoid injury. The client must accept full responsibility for all equipment and accessories provided by Brighton Bell Tents. The hirer shall throughout the period of hire be responsible for the maintenance and safe custody of the tent and equipment. The hirer must be satisfied with the equipment before use and should notify Brighton Bell Tents of any miscounts or unacceptable equipment before use (a full inventory will be supplied). Failure to do so will render you responsible for the total payment of hire. You will be able to check into your tent on arrival once the festival is opened and must vacate your accommodation by the official end time of the event. Failure to check out by this time may result in an extra charge.
5. Force Majeure
The Company will not be liable for any: Act of God including but not limited to tempest, fire, flood, storm or natural disaster: War, civil war, sabotage or act of terrorism; government sanction, embargo, import or export regulation or order; Labour disputes, including strikes, lockouts, boycotts or other industrial action: Failure in the transportation of equipment, machinery or personnel or in the provision of any utility including power, gas, water, or communication services. Brighton Bell Tents retains the right to cancel the booking if they believe weather conditions such as windspeed factor, site exposure and ground holdings result in an unsafe or unsuitable environment and risk damage to the tents and persons inside.
In the unfortunate event that Brighton Bell Tent will be required to terminate your event due to Force Majeure, including high winds making it impossible to set up the tents safely, Brighton Bell Tents will offer an alternative date with the same package to the hirer.
Brighton Bell Tents will hold the client’s data securely and not pass his/her personal information to any other third parties unless demanded and required to under the law of the United Kingdom.
7. Governing Law
The Agreement shall be construed in accordance with the law of the United Kingdom and any dispute arising hereunder shall be submitted to the exclusive jurisdiction of the courts of the United Kingdom
8. Third Parties Liability
Brighton Bell Tents will not be responsible for and the hirer will indemnify Brighton Bell Tents against all claims for the injury to persons or loss or damage to property how so ever caused unless it be proved that such an injury or damage was caused by negligence of Brighton Bell Tents
If tents and equipment are being hired for an event, then the hirer will be fully responsible for any public liability or third party liability required on the site and the hirer will indemnify Brighton Bell Tents against all claims for the injury to person or persons or loss or damage to property how so ever caused.
The liability of Brighton Bell Tents for claims made by the hirer does not extend to any unforeseeable financial loss caused by late or non-delivery of Equipment, unsuitability, breakdown or lawful repossession.